This advice is for employers, schools, universities, libraries, free wifi providers, etc. Most of the advice for homes is also generally applicable to organisations.
Don’t assume everyone using your Internet connection knows about the new law.
→ Talk to your staff, students, and other Internet users. Make sure everyone knows the basics of the new law and specifically discuss peer-to-peer file sharing. Encourage questions if they aren’t sure about something.
→ Identify legal alternatives and encourage your Internet users to use them. They should be equipped to identify and understand the benefits of content available under liberal licences encouraging re-use such as Creative Commons.
The account holder is liable, will get any notices, and could be ultimately fined by the Copyright Tribunal. The account holder is likely to be the organisation.
→ Know who the account holder is. Develop processes to receive any notices so that you can respond to them in the time specified by the regulations.
As the account holder, your organisation is liable for the actions of those using your Internet connection. You’ll therefore have to consider what your potential risks are and how you’ll minimise them.
→ Some options to look at:
Peer-to-peer (P2P) software is used to exchange (download and upload) files between people. P2P allows users to download files such as music, movies, and games using a file sharing software client that searches for other connected computers (called ‘peers’). Similarly, other computers on the Internet are able to search for files on your computer.
Examples of P2P software includes uTorrent, BitComet, FrostWire, Ares, LimeRunner, and Vuze. There are many others and the list keeps changing.
Having P2P software is legal and can be used for many legal file exchanges. However, you need to keep in mind that the new law specifically targets P2P. (see details in InternetNZ press release)
→ Scan all devices including computers and servers that connect to the Internet for P2P software. If your users are not using some or all of the P2P software installed, or you have a policy to not allow P2P software, completely remove unneeded P2P software found, including any directories and files associated with the software.
→ P2P software should be limited to advanced Internet users who have a legitimate need for it and understand the risks of continuing to use P2P software.
It’s possible for viruses and other malware to use your Internet connection without your knowledge or control.
→ Make sure your computers and network are secure. Also, if you’re using a wireless connection, secure the device and wireless network. If possible, get an external auditor or specialist to review and test your security.
Many copyright owners take detection and prosecution of copyright infringement very seriously. Some like the Motion Picture Association or the Recording Industry Association of America have significant resources and determination to go after infringers. If anything, they can be overzealous so don’t underestimate the seriousness of the new law.
There are many ways that copyright owners detect infringement of their work. Sophisticated technologies include digital fingerprinting/watermarking, automated webcrawlers, and countermeasures.
Three common detection methods used are: